VENDOR INFORMATION

Sample Event Insurance
VENDOR LAYOUT
Vendor Proceeds Form

Setting up for Trade Secrets 2026

Set up for Trade Secrets is taking place on Friday, May 15th and Saturday, May 16th from 7:00 AM to 6:00 PM.

Access times to Lime Rock Park is as follows:

  • Small trucks may access the property anytime from 7:00 AM to 6:00 PM and may use the main entrance at 60 White Hollow Road, Lakeville, CT 06039.

  • Large trucks (vehicles 12ft or taller in height and weighing more than 10 tons) may access the property ONLY between 7:00 AM – 8:45 AM or 6:00 PM – 7:00 PM. Larger vehicles may still use the entrance at 60 White Hollow Road and will then be directed by Lime Rock Park staff to an alternate route onto the property.

  • Vendors may park one small vehicle in the GENERAL PARKING lot, and we ask that all other vehicles be parked in the VENDOR PARKING area.

  • We request that local vendors please set up on Friday, if possible.

  • Vendors are responsible for bringing people to assist with loading and unloading items during set up and break down. Costs associated with this service are solely the responsibility of the vendor.

  • Vendors must be parked by 6:30 AM on Sunday, May 17th. There is no vendor set-up that morning.

 VENDOR DINNER INFORMATION

  •  The complimentary vendor dinner will be hosted at Lime Rock Park on Saturday, May 16th in the hospitality tent from 5:00 PM to 6:30 PM.

 WIFI INFORMATION

  •  WiFi will be available on the day of the sale event, Sunday, May 17th, 2026. We cannot guarantee its strength, but you will be able to connect using the below information:

Network name: TradeSecrets25

Password: Empower13A!

 INFORMATION ON THE BUYER ID SYSTEM

  • Each event patron is provided with a Buyer ID number upon entry.

  • When a patron makes a purchase, Vendors must legibly label the purchased item with the patron’s buyer ID number.

    • To avoid confusion, please write clearly and UNDERLINE the BUYER ID # when marking items.

  • The number allows volunteers to place the purchased item accordingly in the pick-up/drop-off grid when the patron exits the event.

  • Plants vendors will be provided with 12” paint stir sticks, plant sticks of varying sizes, flagging tape and permanent markers for labeling purposes.

  • Antiques vendors will be provided with electrical tape, permanent markers, and other labeling materials throughout the event for this purpose.

  • All vendors will be given a flagged area to place purchased items for vendor pick-up by volunteers. 

  • Each customer needs an itemized receipt from you to pick up their purchased goods. Please have your company name, contact information and the Buyer ID # on the receipt.

    • We strongly recommend that vendors do not flag items as purchased unless the patron has paid first.

HELPFUL THINGS TO BRING

  • Dollies for unloading.

  • Flats/boxes for sold items.

  • Watering cans for plants. (5-gallon water containers will be placed at each Plants vendor booth for use during the event).

  • Calculator and receipt forms. Please have your company name, contact information, and the buyer ID # on the receipt. If you are using a digital payment processing system that produces receipts, then you may skip this step.

  • Manual credit card reader for credit charges. (There is NO ELECTRICITY OR GUARANTEED STRONG WIFI CONNECTION). Use of phone or tablet apps for credit processing is at your discretion.

  • Portable charges for electrical devices – should you choose to use a phone or tablet for credit processing.

  • Please monitor the weather forecasts: you may need plenty of warm/waterproof clothing/footwear or hats/sun block dependent on Mother Nature’s temperament!

WHAT WE WILL BE SUPPLYING FOR YOU

  • Dinner on Saturday, May 16th at 5:00 PM.

  • Breakfast (2) on Sunday, May 17th delivered by volunteers to your booth at 7:00 AM. Should you have more than two staff, please notify Nichole Reyes by Friday, May 1st. We cannot guarantee a speedy delivery of your breakfast if you do not notify us of your anticipated staff count. Coffee will be provided throughout the morning for vendors at the Vendor Supplies Tent (please see attached layout).

  • Lunches (2) and bottled water (2) on Sunday, May 17th delivered by volunteers to your booth at 11:30 AM. If you have more than 2 staff in your booth, additional lunches may be purchased at the Lime Rock Park Provisions Food Truck.

  • Your booth will have:

    • 2 chairs.

    • Signage advertising your space.

    • One drop cloth for each table ordered.

    • Flagging tape and/or plant sticks and sharpies to mark sold items with BUYER ID #’s.

    • Name tags that say VENDOR & your business name.

    • Plants vendors: 5-gallon portable water container.

  • Pick-up service for sold merchandise. Trade Secrets volunteers will cart sold items from your booth to the customer pick-up area. Please let patrons know that they can expect their purchase to be at the pick-up location no sooner than 30 minutes after purchase.

  • Trade Secrets Event Map – will be available upon your arrival to set-up.

  • A professional delivery service – Carter Moving – will pick-up large and heavy items from your booth at the end of the event, after delivery arrangements have been made between the customer and the delivery service.

  • Overnight site security on Friday and Saturday.

SALE EVENT INFORMATION

Event Location:

  • Lime Rock Park, 60 White Hollow Road, Lakeville, CT 06039

Event Time: 7:30 AM – 2:00 PM

  • Underwriter Ticket Entry: 7:30 AM – 2:00 PM (event end time)

  • Early Buyer Ticket Entry: 9:00 AM – 2:00 PM (event end time)

    • Early Buyer tickets cost $150 and includes breakfast

  • General Admission Ticket Entry: 10:30 AM - 2:00 PM (event end time)

    • General Admission tickets cost $50

  • Late Bloomer Ticket Entry: 12:00 PM – 2:00 PM (event end time)

    • Late Bloomer tickets cost $25

Please note the event will conclude at 2 PM

Important Event Notes

  • Tally your total sales prior to packing up. A form will be provided for your sales tally and should be submitted with your payment before you leave Sunday.

  • Please submit form (included in this packet) to Stacy Dominguez, Development Manager at the Welcome Tent and make checks payable to: “Project SAGE.”

  • Dismantling/break down can start after 2:00 PM.

Water Accessibility

  • Each plants vendor will be provided with 5 gallon containers of water in their tent that volunteers routinely check to ensure its filled.

Volunteer Assistance

  • Vendor booths will be grouped by colored flags and assigned a team of volunteers for purchased item retrieval.

  • Volunteer assistance will also be provided for delivery of breakfast and lunch as well as general requests and supplies (e.g. more tape for labeling) throughout the event.

  • Volunteers may not assist vendors with unloading or loading their products during set-up and take-down.

Contact Information

For questions or concerns, please contact Nichole Reyes, Trade Secrets Coordinator at tscoordinator@project-sage.org.